By-Laws

BY-LAWS COBBLESTONE ASSOCIATION, INC.

FILED 1991 FEB 1 1:19 PM
SECRETARY OF STATE TALLAHASSEE, FLORIDA

REVISED AUGUST 1997

ARTICLE I MEMBERSHIP AND DUES

SECTION 1.1.0 MEMBER UNIT DEFINED For purpose of these By-Laws, the term “Member Unit” shall constitute a residence. Each residence will be allowed not more than one (1) vote for each question presented (to the floor).

SECTION 1.2.9 ACTIVE MEMBER (A) A recorded owner whose principal place of residence is Cobblestone and is a dues paying member whose membership is not in arrears; or (B) A person who rents and whose primary residence is in Cobblestone and is a dues paying member whose residence is not already represented by a member type A, and no one person or entity may represent more than one (1) active member. The right to vote may be transferred by proxy from owner to renter by the approval of the Board of Directors.

SECTION 1.3.0 NON DUES PAYING RESIDENTS This resident cannot and shall not vote nor hold office.

SECTION 1.4.0 PRIVILEGES & RIGHTS All members shall have, in addition, all privileges and rights customary to type of membership held, and the By-Laws may alter or amend such rights and privileges.

SECTION 1.5.0 DUES There shall be dues of $50.00 per year for each voting member unit. All dues shall be payable in March of each year. Any member whose dues remain unpaid for sixty days shall be subject to membership termination without prejudice. Reinstatement can be made after dues are made current.

ARTICLE II MEETINGS

SECTION 2.1.0 REGULAR MEETINGS Regular meetings shall be held on the third Thursday of each month at a location and time given by the President or Secretary upon two weeks notice.

SECTION 2.2.0 SPECIAL MEETINGS Special meetings may be called by a majority of the Board or one-third voting members.

SECTION 2.3.0 ANNUAL MEETING The annual meeting shall be held in the month of February every year at which time the Board of Directors and Officers for the ensuing year shall be elected. All members shall be notified, in writing, of the meeting and of the election of officers not less than fourteen days prior to the meeting. Elected officers and Board of Directors will be installed and a report of the corporation’s finances and position be given at the first regular meeting. The nominations shall be taken from the floor at the annual meeting.

ARTICLE III VOTING

SECTIN 3.1.0 VOTING Voting shall be conducted orally or by a show of hands except for elections which shall be by ballot with not more than one vote per dues paying member unit. Voting by proxy may be used for those who can not make the scheduled meeting pertaining to the election of officers and for amendments to the By-Laws and for such other important matters as the Board of Directors sees fit. Robert’s Rules of Order outlines this procedure.

ARTICLE IV COMMITTEES

The standing committees shall be as follows:

SECTION 4.1.0 GRIEVANCE COMMITTEE Shall investigate suggestions, complaints and ideas submitted to it by the members and report to the president their recommendations for hearing by the Board of Directors.

SECTION 4.2.0 MAINTENANCE COMMITTEE Shall be responsible for contracting the appropriate sources in regards to the maintenance of the common grounds in all phases of Cobblestone.

SECTION 4.3.0 ACTIVITY COMMITTEE Shall be responsible for under seeing the operations of the neighborhood watch program, all publicity and membership drives and for organizing social, civic and youth activities.

SECTION 4.4.0 FINANCE COMMITTEE Shall operate with the advice of the Treasurer. The committee shall propose the annual budget and submit it to the membership at the annual meeting. It shall also assume direction for the financial projects undertaken by the corporation.

SECTION 4.5.0 SPECIAL COMMITTEE Shall be formed by the Board of Directors as the needs arise.

ARTICLE V BOARD OF DIRECTORS; OFFICERS, THEIR DUTIES & ELECTION

SECTION 5.1.0 OFFICERS The officers as described in the Article of Incorporation are President, First Vice President, Second Vice President, Secretary and Treasurer.

SECTION 5.2.0 DUTIES OF OFFICERS President – shall preside at all meeting of the corporation and Board of Director. He/she shall appoint the chairman of all special and standing committees. He/she shall appoint two (2) members of the corporation, not officers, to audit the Treasurer’s books annually prior to election of officers. He/she shall be an ex-officio member of all standing and special committee. First Vice President – is vice chairman of the Board of Directors and shall assume the duties of the president when required or directed. He/she shall prepare and sign the annual report each year. He/she shall head the Grievance Committee. Second Vice President – shall be co-member on the Grievance Committee with the first vice president and shall head the Maintenance Committee. Secretary – shall conduct all correspondence, send out all notices and keep a record of all matters ordered by the corporation. The secretary shall also direct the Activities Committee and membership activities. Treasurer – shall receive and disburse all monies belonging to the corporation, subject to approval of at least two (2) or more members of the Board of Directors, providing at least one (1) member approving is the President, First Vice President or Second Vice President. The President shall be kept informed of all expenditures made. All expenditures not provided for in the annual budget shall be approved from the floor. The treasurer shall head the Finance Committee. The Treasurer is authorized to expend up to $100.00 dollars without authorization from the Board of Directors.

SECTION 5.3.0 ELECTIONS The Officers and Board of Directors shall be elected annually by two-thirds (2/3) majority vote (of those member units present) at an annual meeting and shall serve for the ensuing year.

SECTION 5.4.0 BOARD OF DIRECTORS The Board of Directors as described in the Articles of Incorporation are as follows: President, First Vice President, Second Vice President, Secretary, Treasurer and four (4) elected members at large.

SECTION 5.5.0 DUTIES OF BOARD OF DIRECTORS They shall have general supervision of the affairs of the corporation between its business meetings, fix the hour and place of meetings, make recommendations to the corporation and shall perform such other duties as are specified in these By-Laws and none of its acts shall conflict with action taken by the corporation.

ARTICLE VI PARLIAMENTARY PROCEDURES

SECTION 6.1.0 PARLIAMENTARY PROCEDURES The rules contained in Robert’s Rules of Order shall govern the meetings of the members of the Board to the extent that they are applicable and not in conflict with these By-Laws or the Articles of Incorporation.